Intake Deputy Clerk

Job details at a glance

About this job

The Intake Deputy Clerk performs a variety of duties, including receiving, reviewing, and filing documents and maintaining court files in compliance with federal and local rules and procedures. The incumbent performs customer service and cashier duties, provides procedural information, and collects court fees. The Intake Deputy Clerk also performs initial case docketing. A position description, which provides additional information, is available upon request.

Duties

The incumbent acts as receptionist; files documents and collects appropriate fees and furnishes information to the general public, members of the bar, and other parties involved in bankruptcy cases over the telephone, in writing and at the front counter; operates a variety of copying and records equipment; ensure data quality; scan, copy, file pick up, sort and process mail; maintain the mail meter and meter log; inform customers of required fees, receive payments, and issue receipts; accept appropriate documents; assign case numbers, open cases in the Case Management/Electronic Case Filing (CM/ECF) database and dockets initial case opening events. Candidates must be computer literate. Skill in use of the Internet is required for review of documents submitted electronically through the Electronic Case Files (ECF) method. Skill in Microsoft Outlook, or other comparable email system, and Microsoft Word is preferred. Legal related experience also is preferred. Preferred Skills: Prior experience in a federal or state court environment. Familiarity with bankruptcy law, procedures, and terminology. Experience with electronic filing systems and case management databases. Skill in Microsoft Outlook, or other comparable email system, and Microsoft Word.

Qualifications

To qualify for the above position, a person must be a high school graduate and must have the following experience: General Experience: Progressively responsible clerical, office, or other work, which indicates the possession of or the ability to acquire the particular knowledge and skills needed to perform the duties of the position. Specialized Experience: At least one year of specialized experience. Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Education

A high school diploma or equivalent. Educational Substitutions: Education above the high school level in accredited institutions may be substituted for required experience.

Requirements

Applicants must be United States citizens or lawful permanent residents actively seeking citizenship. The applicant considered for appointment will be subject to a background check. All employees are required to adhere to the "Code of Conduct for Judicial Employees," which is available for review upon request.

Evaluations

Your resumé and supporting documentation will be subject to evaluation and verification.

How to apply

All interested applicants must submit: a cover letter resume two professional references and a completed AO-78 (Application for Federal Judicial Branch Employment). Please submit all documents as a single combined PDF document via email to: HR@vaeb.uscourts.gov.

Applications are handled only on the official announcement. This page is a readable copy of the public announcement data — the official version controls if anything differs.

Required documents

Cover Letter Resume Contact information for 2 professional references and a completed AO-78 (Application for Federal Judicial Branch Employment).

What to expect next

Only the most qualified candidates will be invited for a personal interview. Only applicants who are selected for interviews will be contacted by the Court.

Benefits

Judicial employees are entitled to benefits (https://www.uscourts.gov/careers/benefits) that include: paid annual and sick leave, eleven paid holidays per year, health and life insurance, a flexible benefits program, Thrift Savings Plan, participation in the Federal Employees Retirement System, flexible work schedule, and a professional work environment.

Other information

The position is open until filled. Preference will be given to applicants whose applications are received by July 6, 2026. The court provides reasonable accommodations to applicants with disabilities. The court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, or to fill the position at any time, any of which actions may occur without any prior written or other notice.

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